Kudler Accounting System Paper

Kudler Accounting System Paper Jon Lazar BSA/310 January 23, 2012 Jaclyn Krause Kudler Accounting System Paper These days it is especially important to pay attention to expound when it comes to deciding if your accounting administration is providing the kind of culture that may be required of you to produce. I think legal requirements and government regulations atomic number 18 becoming to a greater extent demanding as to what they expect to see if someone such as the I. R. S. were to show up and ask for an audit.I would like to talk a little intimately a a few(prenominal) of the key features, inwardness technology, benefits, and costs of installing and maintaining an efficient accounting system and some of the benefits it would be to your company, especially in areas where details are crucial. Like the existing accounting system that you have all probably gotten used to here at Kudler, a unexampled accounting system would be set up the same way by modules. Each module would be more comprehensive and attentive to details that have been apparently overlook by the present system.In the way of features, I could say that it is the most important overall feature a new system could offer this company. overbold technology has provided for faster, more detailed and organized information auditing and reporting. This is essential in todays crinkle world to keep accurate, itemized data entries in tramp to satisfy government business regulations such as standards set by the I. R. S. Detailed in functionation is especially critical for a company like Kudler, whose business transactions and data entry are performed by a single person. From an internal control standpoint, this isnt desirable.Having plainly one person, or even a few slew doing all the accounting that has to be done in a lot of different areas, opens the door for fraud and embezzlement. Companies that employ more people depute functions can structure tasks in such a way that those done by the sa me person dont pose a control threat. Realizing that for smaller companies, a lot of people in the accounting department may not be practical, and/or cost effective, systems have been developed for use with fewer people staffing them and still maintaining protection.The internal control structure that can be installed in a new accounting system will help eliminate security risks through mechanics and procedures rather than expensive people (Accounting Basic Accounting Components of the Accounting System,2003). There are several top rated bone marrow Accounting programs that would fulfill the needs of your accounting department. Weak areas and areas of concern with the existing system include inventory and ordering control, and the way employees punch in and divulge for work.Presently, there is no systematic way of ordering supplies other than when a remembering runs low, an order is placed to share between the three stores. If one of the stores should discover a slow period, o verstocking could very well become a problem, especially when freshness of their products is one of Kudlers trademarks. An inventory control feature within the core program can automatically analyze, predict supply needs for a set delivery date, and actually place the order for each individual store saving lots of time and expense.The process in which employees punch in and out of work and the process it goes through just to get to the payment authorisation seems very time down for Kudler. A payroll processing feature of a new accounting system would record data such as name, date, time, employee number, etc. from a card that an employee would swipe upon signing in or out, process the employees personal financial information and then send that information to a printing station to print out the physical checks or send that information to the employees bank for direct deposit.Kudler needs a system that is up to date with speed, and technology to be able to produce reliable up to dat e, detailed account of all transactions made in the form of itemized and organized reports. If it is the intention for Kudler Fine Foods to grow, it must have a system that can grow with it. I do not believe Exel spreadsheets with its time consuming manual entries will be able to keep up with the growth of the company.Replacing the XLX with a SQL database will give the company connect-ability to send and receive data updating reports and balancing finances all in real time. The total cost would include hardware and software upgrades to the main servers as well as each POS at each store. The cost will include the time it takes to install, program, and test the new system. The cost will also include a staple training program and online support along with materials warrantees and our guarantee of customer satisfaction in both product and service.In closing I can only say that the benefits of a new accounting system would surely in the long run outweigh the modest cost of installing a n ew system. In business, time is money so saving time is saving money, and in this day and age where attention is given to detail, and details can either cost you money or save you money, there is only one logical choice. References Accounting Basic Accounting Components of the Accounting System. (2003). Retrieved from http//www. businesstown. com/accounting/basic-components. asp